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Digital Mind

Blog posts

15.06.2022.

airBaltic’s ground team gets off to a flying start with Microsoft Teams and Power Apps

Digital Mind

Thanks to the digital solutions implemented by Digital Mind, the ground-handling unit of the Latvian airline airBaltic has started using mobile devices to perform its duties, thus saving 1,000 paper prints. Accounting data entry time has also been reduced from 2 days to 15 minutes. Combining Power Apps and Microsoft Teams, the airBaltic team has […]

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06.06.2022.

Illusion of digital development might cost us competition

Digital Mind

We are often willing to think that we represent a digitally developed country. To some extent, it means living in the past and illusion. Living in the past, because we had one of the fastest internet connections in the world once, but this title has already been taken over by many countries. Living in an illusion, because there are sectors that have truly transformed, for example, widely accessible state and local government services in the digital environment, nevertheless the results are quite different in the private sector. One should admit that the available infrastructure in Latvia is still at an excellent level; however, it is just a tool to be applied, otherwise it does not matter.

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20.05.2022.

Digital Mind AS announces acquisition of ERP solution professionals Alna Business group

Digital Mind

Digital Mind AS, a business process digitalization specialist for large and mid-sized organizations in Baltic states, announced that it has acquired a 100% stake in Alna Business UAB, Alna Business Solutions UAB, and its subsidiary in Poland Alna Business Solutions Sp. z o.o (referred to as Alna Business group), a leading Enterprise Resource Planning (ERP) […]

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27.04.2022.

6 benefits of intelligent process automation

Digital Mind

By introducing intelligent process automation (RPA - robotic process automation) in a medium or large company, the organisation, its employees, and its customers will benefit. In addition, when assessing the benefits, it is important to not only consider the immediate return on investment, but also benefits that are not immediately measurable in monetary terms, but will have a long-term impact, such as a reduction in routine tasks will increase employee satisfaction and loyalty to the company.

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13.04.2022.

Trend of the Era – Automation. What does RPA and RDA stand for?

Digital Mind

More and more companies are choosing to take advantage of the opportunities offered by modern technologies and free their employees from routine work thus speeding up and improving business processes. The automation may be of different types; and, we offer an explanation for automation of robotics processes and automation of workstation tasks.

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15.03.2022.

What changes, endures. RPA as part of modern business

Digital Mind

Companies are now digitizing very rapidly and those that have successfully caught the first waves of digitization are far ahead of the rest and even able to break the rules in traditionally very stable industries such as Airbnb in hospitality and Uber in taxi services. The success of the laggards depends entirely on how quickly they can accept the new rules of the game and change with the times as customers become more demanding.

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08.03.2022.

How should a company manager talk about cybersecurity in a context of geopolitical tensions?

Digital Mind

We have also experienced an increase in cyber-attacks since Russia started the war in Ukraine. This raises the following questions: “How do I know how vulnerable our company is, whether our systems are secure?” and “How do I talk about information security issues in my company?”.

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22.02.2022.

5 Signs your company needs digitalization

Digital Mind

At some point in a company’s development, it might feel like work is ‘stuck’, growth is not happening as fast as it used to, and changes are needed to keep the company growing and evolving. The following are the most common signs of digitalization as a powerful tool to reinvigorate a company.

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03.02.2022.

Microsoft Power Platform – a springboard for business growth

Digital Mind

Microsoft Power Platform is a high-performance application development platform that includes multiple tools for building business solutions in one integrated environment. The platform offers businesses the ability to analyze and visualize business results in real-time, quickly and easily create custom applications, automate workflows, integrate artificial intelligence capabilities - in other words, find new approaches and solutions to improve business performance.

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17.01.2022.

Power Platform – convenient solutions for process automation without programming

Digital Mind

Currently, the introduction of business automation processes in the Baltics is particularly topical, as all Baltic countries will face a major challenge in the coming decade - a shortage of workforce. This means that companies and institutions need to think about how to automate processes, outsource them to robots and free up workers from manual activities so that they can devote their time to more intellectual work.

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RPA examples

Chatbot knowledge migration

Every now and then you can run into a situation where data just can’t be exported from one system and imported to another. Surely, RPA can help with this. In this case, we had two applications: one that has russian language knowledge and the other didn’t.In order to transfer vocabulary, someone had to gather all […]

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BI report overview preparation

Most of the medium and large size companies have some data warehouse and analytics solutions. Department managers keep producing more and more complex reports to get the data out of their systems and make data-driven decisions. In this case the management needs a few simple data sheets combined from all those reports from different sources. […]

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Customer monthly data entry and Invoicing

For companies who charge their customers for services such as time resource (consulting) or utility resources (electricity, gas, water) it is crucial to make invoicing by fact as easy as possible. But, of course, accountants use one system for their financial processes and invoicing, and the consumed resources are measured and logged in some other […]

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Document generation for Fixed Assets

Fixed Asset acts are one of the documents that every administrative accountant wishes to prepare and print from their ERP systems with a single click. In some systems and organisations that is possible because either the system has many implemented features that allow such a document generation or the documents that are not too complex […]

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Payment Journal preparation

Usually department managers or the head of the company review outstanding vendor balances and approve/decline payments afterwards processed by accountants. This specific process requires a spreadsheet with total vendor balances. Each company lists vendors in a separate sheet. This spreadsheet is generated from ERP. When all the approvals are registered, this spreadsheet is passed to […]

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Campaign Approval Process

Today I am going to share how we manage RPA – a process that involves a lot of people and requires a lot of communication between them. When someone creates a new campaign with discounted products it needs to be approved by product/brand managers and account managers. This means sending e-mails, making phone calls, reminding […]

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VAT posting from Write-offs

This is one of the monthly processes that make our accountant unavailable for a week (either end/start of month or some 20th dates of government report deadlines). If we want some help from these people without causing them to do more overtime work to catch up the lost time, we need to help them – […]

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Fixed Assets depreciation proposal generation and posting

When company grows, it starts to gather more and more fixed assets. For accounting that means more actions regarding their depreciation. This usually is a straight forward process which users do manually. They have to open ERP, filter specific Fixed Assets, and enter a specific date for all of them. They have to generate a […]

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Regular currency rate updates

Currency rates usually are imported by some web service. But where it is not an option, users are forced to update the rates manually. That means opening official website of the central bank of the desired country, finding the latest rates, opening the ERP, navigating to the currency rates register, and entering the date and […]

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Importing Bank statements (XML files)

Surely most ERP solutions offer Bank statement import. Unfortunately, as “gateway/online connections” directly to banks are costly and more complex to develop, updating info from bank still happens through XML files. Users log in the bank, download statements, save them in specific folders, then open ERP, navigate to a specific function, enter some parameters, and […]

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