Controlling the flow of information is the key to good corporate governance

Last year, there was no time to prepare for the transition to remote working. The rapid decisions taken to combat the virus came as a shock to many, paralysing work in many areas. To prevent losing business, I had to quickly reorganise and adapt to the new conditions. The use of platforms for remote meetings has grown rapidly.

According to Microsoft, more than 44 million workgroup users use Microsoft Teams per day. However, the necessary attention to controlling the flow of information is not always paid.

Depending on the nature of the company, working documents may contain more or less sensitive information related to customer data, business transactions, etc. As many meetings are now held remotely, there is also a lot of information exchange between participants, so it is essential that employees know how to share and store information securely, in line with the company’s corporate governance policies and security rules.

The various channels of the platform used by the company may contain a lot of content, files, videos, internal and external links to different websites and third-party applications, so this content needs to be carefully managed. If a task is completed and a channel is removed, the content must be archived or destroyed.

With the help of Opentext software, companies can control the content used in Microsoft Teams, ensuring that only employees who need it for work purposes can access specific information, saving internal IT-staff resources, helping to manage the content lifecycle and getting rid of irrelevant information.

Currently, controlling the flow of information between employees working remotely is particularly important and reflects the quality of a company’s management.

Take care of your company’s information and strengthen the principles of good content management with the Opentext Extended ECM solution offered by Digital Mind.